Protocol Officer, AfCFTA - African Union Commission



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Purpose of Job

Develop and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat

Main Functions

  • Follow up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
  • Suggest new and expand on existing policy areas for planned research;
  • Contribute in conducting analysis and generating accurate reports in a timely manner for the respective Unit/Division and AfCFTA Secretariat internal use;

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  • Assist in setting the overall research direction of a relevant policy area;
  • Responsible for the delegation and execution of defined research areas;
  • Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
  • Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
  • Provide technical support to internal and external stakeholders

Specific Responsibilities

  • Prepare information guidelines for delegates and participants of AfCFTA Secretariat’s meetings on the modalities of accreditation and seating plans
  • Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA Secretariat and keep protocol related documents of historical value and ensure their periodical update
  • Ensure the ceremonial items such as Mast flags; desk flags, car pennant and nameplates of Member States are properly procured and correctly used inappropriate places
  • Custodian of the Secretariat ceremonial items (Mast flags; desk flags, car pennants, nameplates as well as the gifts etc…)
  • Supervise the work of Protocol Assistants reporting to him/her
  • Provide protocol assistance to staff and handle in-house and external enquiries

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  • Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
  • Maintains working relationships with airline personnel, immigration and customs officers under the guidance of the Manager;
  • Coordinate with events management staff for effective progression of the event, briefing them about the standard events protocol;
  • Oversees the work of the staff under his/her supervision;
  • Oversees the processing of Exit Visas for the departing staff;
  • Perform other related duties as may be assigned

Academic Requirements and Relevant Experience

  • A Bachelor’s Degree in International Relations, Diplomacy, Political Sciences, Public Administration, Humanities or any other related discipline with 5 years of relevant work experience in areas of Protocol Services,
    or
  • A Master’s Degree in Social Sciences, with specialization in International Relations and Diplomacy or in related field with 2 years of relevant work experience in Protocol services
  • Supervisory experience is an added advantage

Required Skills

  • Oral and written communication skills
  • Excellent analytical thinking and problem-solving skills
  • Planning and organizational skills
  • Ability to successfully manage ambiguity
  • Ability to work across business units/geographies; cultural sensitivity
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage;

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Leadership Competencies

  • Strategic Insight
  • Developing Others
  • Change Management
  • Managing Risk

Core Competencies

  • Teamwork and Collaboration
  • Accountable and Complies with Rules
  • Learning Orientation
  • Communicating with Influence…

Functional Competencies

  • Analytical thinking and problem-solving
  • Job Knowledge and information sharing
  • Drive for Results
  • Continuous Improvement Focus

Disclaimer

  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.

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