Receptionist Secretary Cashier, AfCFTA - African Union Commission



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Receptionist Secretary Cashier, AfCFTA - African Union Commission





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1. Patiently scroll down and read the job description below.

2. Scroll down and find how to apply or mode of application for this job after the job description.

3. Carefully follow the instructions on how to apply.

4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.


The o provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

  • Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
  • Provide support for cash flow management mainly in petty cash
  • Reception of guests, delegates and official
  • Liaises effectively with internal and external stakeholders.
  • Follow up meeting decisions and correspondence outcomes and ensure their implementation.


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  • Prepares draft routine office communication and assists in compiling data and information for reporting purposes.
  • Contributes to the creation, improvement and maintenance of record and retrieval systems
  • Draft initial requests on the provision and maintenance of office facilities and materials.
  • Keeps diary of Director and informs him/her accordingly and timeously
  • Receives and maintains proper correspondence at the Directorate
  • Prompts action on correspondence and other routine matters
  • Maintains good computer file naming procedures.

Specific Responsibilities

  • Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures;
  • Reception of all official correspondences, newspapers and others and ensure the right dispatching
  • Manage the cash flow and the petty cash and report to the Finance Directorate
  • Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
  • Drafts responses to routine correspondences for the signature of the supervisors;


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  • Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures;
  • Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
  • Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;
  • Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  • Provides day to day routine administrative support to various work units of the assigned Department / Division / Units
  • Performs reception services where required
  • Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

  • Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in the Public Sector or international organization
  • A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
  • Typing Speed: 50 words per minute

Required Skills

  • Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and PowerPoint
  • Planning and organizational skills


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  • Interpersonal skills
  • Communication ability both orally and in writing
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

  • Developing Others
  • Flexibility
  • Risk Awareness and Compliance

Core Competencies

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communicating Clearly


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Functional Competencies

  • Troubleshooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness
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Before you look at how to apply for the job, take a look at the recommended career resources and guides we have for you. It is always good to prepare yourself for your dream job. Carefully read the articles and proceed to apply.

How to Apply

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Disclaimer

  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.

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