African Union Commission International Agencies Jobs in Accra
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Full Job Description - Read Carefully
The Protocol Officer (P1) at African Continental Free Trade Area (AfCFTA) is to support the development and delivery of a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat
Main Functions
- Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
- Provide support in the implementation of programs, policies and procedures within the division;
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- Assist in conducting analysis and generating accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
- Provide support to senior officers in setting the overall research direction of a relevant policy area;
- Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
- Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
- Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
- Provide technical support to internal and external stakeholders.
Specific Responsibilities
- Assist in the preparation of protocol information guidelines for delegates and participants of AfCFTA meetings on the modalities of accreditation and seating plans
- Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA and keep protocol related documents of historical value and ensure their periodical update
- Assist in securing and maintaining ceremonial items such as Mast flags; desk flags, car pennants and nameplates of Member States are properly procured and correctly used inappropriate places
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- Provide protocol assistance to staff and handle in-house and external enquiries
- Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
- Maintains working relationships with airline personnel, immigration and customs officers under the guidance of the Manager;
- Oversees the work of the staff under his supervision;
- Oversees the processing of Exit Visas for the departing staff;
- Perform other duties as may be assigned
Academic Requirements and Relevant Experience
A Bachelor’s Degree in International Relations and Diplomacy, Public Administration, Humanities or any other related discipline with 2 years of relevant work experience
Required Skills
- Oral and written communication skills
- Excellent analytical thinking and problem-solving skills
- Planning and organizational skills
- Ability to successfully manage ambiguity
- Ability to work across business units/geographies; cultural sensitivity
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage;
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Leadership Competencies
- Strategic Insight
- Developing Others
- Change Management
- Managing Risk
Core Competencies
- Accountable and Complies with Rules
- Communicating with Influence
- Teamwork and Collaboration
- Learning Orientation
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