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The Finance Coordinator reports directly to the Finance Manager (FM) at the CO level and administratively report to Project Officer at the Project level. The incumbent is responsible for providing supports to the FM/ FO in financial administration tasks such as data entry, processing transactions, ensuring all transaction supporting documents are complete and properly filed and reconciling bank accounts entries.
PRIMARY RESPONSIBILITIES
Job Responsibility #1: Accounting 70%
- Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment
- Ensure timely submission of monthly project expense reports
Filing of vouchers and sending the vouchers to Finance at the country office on a monthly basis - Ensures that all payments are made on time
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- Review bank transactions to ensure all the cheques are processed; files hardcopies and prepare bank reconciliation
- Record all financial transactions into the RTP Daily Expenses Log (DEL) or record financial transactions in the accounting system (Sage ACCPAC or ERP) at the country level
- Support FM and perform monthly balance sheet reconciliations at the country level
- Responsible for budget follow up and the correct use of all the donor codes
Job Responsibility #2: Financial Implementation and Management 15%
- Provides assistance in preparing year-end accounts in line with regulatory requirements ready for audit
- Updating financial elements of the RTP risk register
- Ensures the organization complies with the financial requirements of the donors
- Assists with preparing budgets for funding application, forecast and annual budgets of the organization
- Supports FM/FO on staff training on RTP rules, policies and procedures and donor requirements
- Supports partners and RTP staff on RTP policies, donor compliance matters and ensure timely submission of reports that are accurate and complete
- Maintains and tracks cash advances and ensure all amounts are reconciled and liquidated
- Support FM in tracking salary advances in coordination with HR
- The support project team in proposal budget preparation and donor financial reporting
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Job Responsibility #3: Cash and Banking 5%
- Do regular surprise cash counts from cashier, where applicable
Perform cash and bank reconciliations whenever applicable - Reviews all petty cash expenditures and replenishment requests when two-thirds of the money is spent
- Following the policies in place, process payments to service providers
Job Responsibility #4: Administration 5%
- In coordination with the logistics coordinator, perform vehicle or motorcycle mileage analysis wherever applicable
- Maintain fixed asset register and update the register every six months
Job Responsibility #5: Perform other duties as assigned 5%
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