Accounts Clerk - Delegation of the European Union

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The Delegation of the European Union to Ghana is looking for an Accounts Clerk

Job Title: Accounts Clerk

Job Location: Delegation of the European Union to Ghana

Area of Activity: Administration

Category and Career: III

We are

The European Union (EU) is an economic and political partnership between 27 European countries. The EU is represented through more than 140 diplomatic representations, known as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Ghana’s mission is “Building a strong partnership with Ghana to promote Peace and Prosperity for People and Protecting the Planet”.

We offer

We offer a post of Accounts Clerk in the Administration Section. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. The jobholder will provide financial and administrative assistance and analyze financial information for monthly financial reports.

He/she will assist in the management of the Imprest Account and other related tasks such as data entry and reconciliation of cash payments. He/she will replace the Accountant during absences. The place of employment is Delegation of the European Union to Ghana -The Round House – 81, Cantonments Road, P. O. Box 9505 KIA, Accra, Ghana.

We offer a competitive position in an international and multicultural environment. Benefits, such as additional pension schemes and medical insurance, are offered to employees and their families under certain conditions.

We look for

We are looking for an accurate, organized, and detailed oriented candidate with good planning skills. A self-starter, active learner, responsible and responsive who can work with short deadlines. Requirements of the post are as follow:

JOB CONTENT

Overall Purpose:

• To provide financial and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accountant (Administrative Assistant)
• To analyze financial information and assist in preparing the monthly financial report for the Imprest Account
• To carry out general office work of secretarial nature as directed

Functions and duties:

Financial Initiating Agent in Accounting System (ABAC)

• Encoding of invoices, preparation of Payment Requests and Payment Orders, screening of supporting documents, verifying the third parties data.
• Registration of third parties and their bank details (Legal Entity Form and Bank file). Follow-up with Headquarters
• Processing of missions and plane ticket payments
• Processing of medical bills from various hospitals
• Processing of Rent Advance payment for expatriate staff
• Processing reimbursement of representation cost
• Reimbursements of expenses related to the Residence
• Register separately the recoverable VAT under the appropriate suspense accounts
• Link good receipts to invoice when asset is acquired

Petty Cash

• Management of the Petty Cash (GHS) according to the EEAS rules
• Voucher entry and reconciliation of cash payments in excel Journal
• Reimbursements of small expenses

Budget Management System for Delegations (BUDGDEL)

• Budget monitoring to ensure funds are always available when needed
• Create budget requests for specific expenses and commit same in ABAC
• Select and link posting criteria to the appropriate commitment in ABAC

Execution of Payment on Local Bank

• Verification of the authorizations to pay from Headquarters (LOCPAY)
• Encoding payments for suppliers or third parties on the online banking payment platform.
• Prepare bank transfers and issue cheques when necessary

Filing

• Regular labeling and filing of payments and other documents

Others Tasks

• Assist with the justifying documents for Ex-post-control transactions
• Issue VRPOs – VAT Relief Purchase Order for all tax invoices and keep a separate record in excel for the GRA
• Process TIN number registration and handle VAT refund for expatriate staff
• Follow-up on suppliers for the submission of bills
• Act as a backup for the Accountant (Administrative Assistant) during absences
• Any additional requests from the Head of Administration or the Head of Delegation

Qualification Required & Experience

• Min HND Accountancy (Higher National Diploma) or similar
• Bachelor’s degree in accounting or a similar field.

Professional experience

• Minimum 4 years professional experience in performing the above mentioned tasks

Knowledge of languages

• Fluent in English both oral and written(C2 Level)

Location: Accra

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