Senior Finance Officer - FHI 360
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Support finance-related administrative management in the Ghana office and perform diversified accounts payable functions following varied standardized procedures and accounting practices. Provide accounting and financial support for ACT to END | West, EpiC/KPIF Ghana Project, and other projects in the Shared Services pool of FHI 360/Ghana office.
KEY RESPONSIBILITIES:
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MANAGE fixed asset register for projects subject to FHI 360 & Donor policy concerning Ghana Office Management Manual (GOMM)
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REVIEW Payroll for Accuracy and ensure salaries are paid concerning Ghana Office Management Manual (GOMM) timelines
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Ensure TIMELY payment of all payroll and other statutory deductions as per the laws of Ghana
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TRACK and MONITOR Bank balances to ensure there is adequate cash available to implement activities
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MANAGE advance and related reconciliations for GHANA office small projects, shared services and HQ managed projects with timely submission of reports in compliance with Ghana Office Management Manual (GOMM)
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LOAD Monthly SMAC allocations into GFAS and ensure minimal errors
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PROCESS ex-pat and TCN payments ensuring confidentiality and completing monthly Expat workbooks for each employee
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ACT as finance POC for EpiC project and manage subgrant finances
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PREPARE VAT returns and submissions to donors for ACT to END | West, EpiC/KPIF, and Shared Services
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CONSOLIDATE quarterly accruals for ACT to END | West, EpiC/KPIF, and Shared Services
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PREPARE day to day financial transactions to include monthly cash advance requests from headquarters, payment requests, procurement dossiers, and many more
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Advising Staff on new FHI360’s and USAID’s policies and procedures where applicable
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Perform Any Other finance and administrative duties as assigned
CONTRIBUTION:
- Support and Maintain system (GFAS) for providing documentation for accounting transactions, enter all transactions and resolve any discrepancies or clarification for accounting records.
- Assure completeness of supporting documentation and accuracy of entries for financial reporting on standardized forms.
- Review and analyze pending expenditures for appropriate action.
- Ensure and maintain the smooth and timely flow of all expenditures related to reports and audit documentation.
- Monitors invoice information put into accounts payable system for accuracy with minimal errors.
QUALIFICATIONS:
- Degree or equivalent in Business Administration, Finance, Economics, Commerce, or related field.
- At least 8 years experience of working in an organization of similar or related nature, size, and complexity.
- Minimum of 2 years of experience with a USAID-Funded project is preferred.
- Demonstrated knowledge, skills, and/or experiences in accounting, administration, and procurement.
- Excellent planning, management, and organizational skills. Skilled in organizing resources and establishing priorities.
- Strong analytical and organizational skills.
- Strong MS Office skills, including Excel.
- Strong written and oral presentation skills in English.
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