Office Assistant - VisionFund Ghana

VisionFund Ghana is a subsidiary of VisionFund International, the parent company of a network of 28 microfinance institutions operating in Africa, Asia, Latin America, and Eastern Europe. VisionFund International is a wholly owned subsidiary of World Vision International, a Christian relief, development and advocacy organization. Working together, we provide the foundation for local economies to flourish in healthy and safe communities.

Job Description

Purpose

Provide Administrative support to the branch/Head Office and Zones to ensure a clean and well organized environment. The Admin support is key to maintain a good public image at the front office and to deliver efficient administrative services to staff, clients, partners, stakeholders and the general public.

Key Responsibilities

• Coordinate to maintain an orderly reception area for welcoming visitors and referring them to the appropriate officers;
• Assist in the retrieval of documents through properly registering and filing mails etc. on timely basis;
• Respond to calls at the reception by receiving and redirecting incoming calls where applicable;
• Provide administrative support by carrying out housekeeping duties (ensuring a clean environment all day), dispatch services when applicable.

• Provide photocopying services  and back office support where applicable to all staff;
• Assist the Branch Manager with filling among others and update staff records as directed.
• Enhance personal spiritual growth and team spirit by being actively involved in all spiritual activities of the Institution.
• Ensure that staff telephone numbers are accurate and updated and birthdates of staff are remembered and prayed for at devotion.
• Provide support by performing a variety of other official duties that may be assigned to you by your Supervisor or his/her designee in order to expand your knowledge and experience and contribute to the overall corporate objective.

Required Skills or Experience

DESIRABLE SKILLS

• Must have good team spirit
• Must be courteous, dynamic, innovative, pro-active and self-motivated
• Must be able to work effectively under pressure
• Must have good public relations and interpersonal skills
• Must be able to relate well with people from diverse backgrounds
• Must be computer literate;

Qualification

SHS, DBS or HND or Stenographer grade 1