Site Services Officer - Newmont Mining Corporation

Newmont Mining Corporation is a leading global gold producer with key assets in Nevada, Peru, Australia, Ghana and Suriname.

Newmont’s Africa Operations holds two gold mining operations in Ghana: the Ahafo Mine located in the Brong-Ahafo region and the Akyem Mine located in the Eastern region. There is also near mine exploration and development focus in Ghana to annually replace gold reserves. Newmont Africa also has early-stage exploration programs in the African countries of Ethiopia and Morocco.

Our Africa operations employ approximately 5,900 employees and contractors, with the majority working at the Ahafo Mine. We offer an unparalleled blend of opportunity and career satisfaction with all the benefits you would expect from a global company. This, combined with our growth opportunities, makes Newmont a great company to work.

Our Akyem and Ahafo mines have made significant sustainable community development investments in our host communities. These include establishing Development Funds at our Akyem and Ahafo operational areas with each mine contributing US$1 per ounce of gold sold and 1% of net pre-tax annual profit into its community development fund.

The only gold company listed in the S&P 500 index, Newmont in 2007 became the first gold company selected to be part of the Dow Jones Sustainability World Index. Newmont’s industry leading performance is reflected through our Africa operations’ high standards in environmental management, health and safety for our workforce and creating value and opportunity for our employees, host communities and Newmont’s shareholders.

About This Role

• To manage and coordinate the delivery of travel and transport services.
• Accountable for general office supplies management, a range of financial related activities for the department (such as petty cash management , invoice processing and SAP requisitions), domestic travel reservations and general support of the department resulting in recommendations for service improvement.

In This Role You Will:

General Administration

• Manage and coordinate Information Technology (IT) request catalogues.
• Manage office supplies (stationery, beverage, consumables) through regular stock taking / inventory for cost effective purposes.
• Request, disburse and manage department‘s funds and / petty cash including per diem allowances for drivers.
• Assist in the preparation and submission of department’s monthly accruals, cost and business performance reviews.
• Manage SAP requisitions and reservations for all Support Services’ contractors and vendors and ensure that a service entry sheet is created for all invoices and sent to the Finance Department.
• Coordinate and manage domestic business travel processes and provide timely updates when necessary.
• Coordinate some departmental projects from initiation to completion.
• Maintain knowledge of and compliance with company policies, standard operating procedures and other relevant regulations that are appropriate to the workplace.
• Act in the absence of Travel and Transport Supervisor.

Stakeholder Interaction

• Work with the Finance department to ensure expense reports are submitted, costs are allocated accurately, contractor invoices are paid on time and all reconciliations are done monthly.
• Coordinate and follow-up with the Supply Chain department on all requisitions to confirm completion of processes in accordance with established procedures.

Work Scheduling and Allocation

• Accomplish work objectives by determining own work schedule.

Invoice Management

• Follow-up with vendors on invoices.
• Review all service invoices for authorization and payment.

Light Vehicle (LV) Pool Supervision and Management

• Conduct periodic inspections of Newmont’s fleet of vehicles to ensure insurance & preventive maintenance checks are up to date.
• Coordinate all daily domestic travel arrangements for internal drivers and stakeholders.

Your Training, Skills & Experience Checklist:

Formal Qualification (including Professional Registrations):

• Minimum of First degree in Business Administration, Finance or equivalent.

Additional Knowledge:

• Detailed knowledge of vendors and suppliers applicable to the department.
• Knowledge of administration and communication processes, procedures and systems.
• Knowledge of Newmont’s invoicing and requisition processes, procedures and systems.

Experience:

• Minimum of 3-5 years’ experience in office administration environment, with exposure to administrative activities.
• Strong experience in hospitality and third-party contract management.

Technical Skills:

• Advanced administrative skills.
• Advanced analytical and problem-solving skills.
• Advanced communication (written and verbal) and interpersonal skills.
• Advanced computer literacy skills – MS Office (Word, Excel, PowerPoint and Outlook).
• Advanced planning, organizing and prioritizing skills.
• Strong follow-up and coordinating skills.
• Sound information monitoring and management skills.