Jobs : Administrative Assistant - SPACE Turnkey Solutions



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A reputable design and build firm is looking for an administrative assistant with proven working experience to join its team and support its business operations.

 

Responsibilities:

  • Organize and schedule meetings and appointments
  • Produce and distribute correspondence memos, letters, etc
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Maintain contact lists
  • Submit and reconcile expense reports
  • Provide general support to visitors

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  • Research and creates presentations
  • Handle multiple projects
  • Prepare and monitor invoices
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Book conference calls, rooms, taxis, couriers, hotels etc. 
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Provide administrative support to the head of accounts
  • Provide accounting and administrative support to external audit teams
  • Assisting in planning of SSNIT and Tax payments
  • Accounting tasks, such as preparing checks, creating budgets, calculating billing statements, preparing and submitting tax forms
  • Maintain, verify, and rectify customers balances in accounts receivable records
  • Check and verify vendor bills before making request to accounting general
  • Integrate administrative and accounting functions smoothly
  • Preparing regular financial and administrative statements
  • Any other task assigned by management

 

Qualifications and Skills

  • Bachelor’s degree in Business Administration or related field
  • Minimum 2-3 years of work experience
  • Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint
  • Working knowledge of Google Docs
  • Knowledge of financial, project and task management tools

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Disclaimer

  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.

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