Facilities Manager - Halcom Management Services

FACILITIES MANAGER

SUMMARY OF RESPONSIBILITIES: To manage the maintenance of all hospital facilities, utilities, equipment, motor vehicles in the most cost efficient and effective manner with least down time and within approved budgets. Note: The term “equipment” refers to all fixed and movable assets as may require maintenance of any form

RESPONSIBILITIES AND DUTIES

• Oversee the Clinical engineering and general engineering divisions of the hospital
• Maintain a formal register of all equipment
• Develop and implement a Planned Maintenance programme for each item of equipment and maintain detailed records.( Mechanical, electrical, clinical, fire, service departments)
• Record all expenditure incurred on equipment for reference, future budgeting and control purposes
• Implement and maintain a Maintenance Requisitioning (MR) system to facilitate and effectively manage work request and actioning process.
• Report monthly on all activities carried out
• Staff management in terms of job scheduling, work quality, training, time and attendance etc.
• Set clear policies and ground rules such as the level of quality expected and monitor each job.
• Manage external contractors ensuring all policies and procedures are adhered to.

• Stock management in accordance with purchasing policies and procedure
• Carry out regular audits with regard to occupational Health and Safety not only as required under OCHSA but for quality management purposes as well
• Preparation of annual budgets in conjunction with CEO/Financial Manager.
• Monthly management reports of performance against approved budget highlighting key variances
• Available after hours for emergency call out

JOB REQUIREMENTS

• WASSCE/SSCE or equivalent
• Degree/Diploma in mechanical / electrical heavy current engineering
• A management qualification or project management qualification would be an advantage
• Minimum 5 years’ experience in maintenance in a healthcare setting preferably private
• Knowledge of Occupational Health and Safety legislation and requirements
• Self-motivated
• Good communication and interpersonal skills
• Good computer skills (MS Word, Excel and Scheduling software)
• Ability to engage various stakeholders and must be able to deliver exceptional customer service.
• Leadership skills
• Problem solving ability
• Time management skills
• Adaptability and change management skills