Scientific Administrative Officer - Ghana Science Association

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The Scientific Administrative Officer (SAO) at Ghana Science Association shall report to the Scientific Coordinator.

Duties and Responsibilities

Assist in day-to-day running of the National Secretariat of the Association
Assist the Scientific Coordinator in planning implementation, monitoring, controlling and evaluation of all activities of the Association
Responsible for Human Resource Management functions at the secretariat
Drafting, composing and generating all correspondences, letters, memoranda, reports, contract documents and others between the Association and its members and other agencies and organizations both local and international.
Assist in preparing and submission of periodic reports including annual reports to National Officers and National Executive Committee.
Supervise the management of computerized database of all members of the Association
Assist the SC in the organization of conferences, workshops, seminars, lectures and meetings of the Association and serve as secretary for Planning Committees.

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Managing and provision of administrative support for all meetings of the Association.
Managing appointments of National Officers and NEC members and their travel and accommodation arrangements.
Assist the SC in implementation of decisions made at National Executive Committee (NEC) as well as National Officers (NO) meetings
Assist in evaluation and classification of Scientific manuscripts submitted for publication in the Journal of the Ghana Science Association (JGSA)
Assist in collation, editing and publication of proceedings of Conferences/Workshops/ Seminars etc.
Support the SC in fund raising activities for the Association’s activities.
Play public relations role for the Association, monitoring and following up on matters that require answers, responses and written replies
Supervise other administrative staff of the secretariat in the performance of their duties
Management and maintenance of personnel records
Management, control and maintenance of office equipment, supplies and services
Perform any other duty that may be assigned by the SC.

Required Skills or Experience

At least BSc (Hons) Degree in Basic or Applied Science with Administration / Management experience, 3-years experience.
Ability to communicate effectively at all levels including staff, senior management, members of the NEC, NO, and outside organizations.
Excellent writing and editing skills.
Demonstrated leadership skills and ability to function under demanding situations and deadlines, while demonstrating solid judgment.
Strong interpersonal skills and the ability to work cooperatively with others.
Strong time management and organizational skills, as well as attention to details and ability to manage complex logistics.
Demonstrated proficiency with Microsoft suite of products, including PowerPoint, Excel, and Word.
Experience in scientific publishing or meetings management preferred.
Governance knowledge and previous governance work with membership organizations preferred.

HOW TO APPLY

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An application will not in itself entitle the applicant to an interview.