Rwandan High Commission Administrative/Secretarial Jobs in Accra
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2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Rwandan High Commission is seeking to recruit Office Management Specialist / Social Secretary.
Job Summary
The primary function of the Office Management Specialist / Social Secretary is to provide a wide range of support services for the Embassy to ensure efficient office functioning. The post holder would also manage and facilitate all official events hosted by the embassy
Job Description
- Handling telephone calls and answering general inquires related to services offered by the Embassy
- Facilitate in scheduling meetings and courtesy call appointments for Diplomats
- Assist in administrative activities to diplomats including but not limited to writing Note Verbales/recording/filing formal letters
- Receive, dispatch and file incoming and outgoing mails (diplomatic pounches)
- Manage all purchase of office supplies, stationaries and gifts
- Support newly arrived/assigned staff by orienting them to mission functions and procedures
- Point of contact at the front office and handling all E-Gov applications and services
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- Maintain up to date records of key contacts and networks built during the year and share these with other members of staff
- Plan and assist with official events, requesting or monitoring event supplies, coordinating event attendance, maintaining event, guest lists, receiving and recording visitors and serving as event control office
- Develop a strong set of key contacts and relationships, with the hospitality industry, suppliers, event equipment, hire companies and other organisations
- write all internal and external correspondence relating to events including, terms and conditions and event guidelines/agreements
- Act as key point of contact for internal Embassy departments and external parties for all types of events
- Manage the distribution of the Embassy's greeting cards and other formal greetings as necessary
- Any other duties as required
Qualification Required & Experience
- A University Degree in Business Administration or related field is required
- 5 years of office management experience and events coordination is preferred
- English, oral and writing ability is required. This includes ability to write well in English and compose correspondences. A good working knowledge of French will be an added advantage
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Rwandan High Commission is seeking to recruit Office Management Specialist / Social Secretary.
Job Summary
The primary function of the Office Management Specialist / Social Secretary is to provide a wide range of support services for the Embassy to ensure efficient office functioning. The post holder would also manage and facilitate all official events hosted by the embassy
Job Description
- Handling telephone calls and answering general inquires related to services offered by the Embassy
- Facilitate in scheduling meetings and courtesy call appointments for Diplomats
- Assist in administrative activities to diplomats including but not limited to writing Note Verbales/recording/filing formal letters
- Receive, dispatch and file incoming and outgoing mails (diplomatic pounches)
- Manage all purchase of office supplies, stationaries and gifts
- Support newly arrived/assigned staff by orienting them to mission functions and procedures
- Point of contact at the front office and handling all E-Gov applications and services
ADVERTISEMENT - CONTINUE READING BELOW
- Maintain up to date records of key contacts and networks built during the year and share these with other members of staff
- Plan and assist with official events, requesting or monitoring event supplies, coordinating event attendance, maintaining event, guest lists, receiving and recording visitors and serving as event control office
- Develop a strong set of key contacts and relationships, with the hospitality industry, suppliers, event equipment, hire companies and other organisations
- write all internal and external correspondence relating to events including, terms and conditions and event guidelines/agreements
- Act as key point of contact for internal Embassy departments and external parties for all types of events
- Manage the distribution of the Embassy's greeting cards and other formal greetings as necessary
- Any other duties as required
Qualification Required & Experience
- A University Degree in Business Administration or related field is required
- 5 years of office management experience and events coordination is preferred
- English, oral and writing ability is required. This includes ability to write well in English and compose correspondences. A good working knowledge of French will be an added advantage
ADVERTISEMENT - CONTINUE BELOW TO APPLY