Office Manager - AE Chase

We are looking for a highly organized, trustworthy and detail-oriented individual to join our team and become an integral part of our day to day operations.

Responsibilities

• Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image
• Assist in organizing office operations and procedures
• Assist with some record keeping tasks
• Support the implementation of office supplies

• Monitor communication systems (phone and email)
• Interface with staff to ensure the office remains tidy and presentable for visitors
• Serve as the point of person for maintenance, mailing, shipping, supplies, catering, errands, filing, storage and archiving
• Ensure competitive pricing on office supplies
• Manage office resources and assets with our IT contacts when there are problems with the system
• Assist with the recruitment of new staff, sometimes including training
• Assist in orientation and training of employees with office systems
• Supervise and coordinate overall administrative activities for the Office Administration Department
• Oversee in-house café for cleaning, maintenance, and repair
• Update calendar and keep employees informed of upcoming events to be included in monthly studio meetings
• Participate as needed in special projects and events

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor