Project Officer - International Centre for Migration Policy Development (ICMPD)

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’s greatest assets are its 200+ staff members,who personify its values of commitment, integrity, partnership, respect,and innovation in actions and decisions.

Project Overview

ICMPD is inviting all interested candidates to apply for the Project Officer position, for the SBS Ghana project.

The overall objective of SBS ghana to contribute to reducing irregular migration, by strengthening the capacities of national agencies, academic institutions and CSOs working in the area of migration, for improved service delivery and coordination at all levels including cooperation and coordination with neighbouring countries and by enhancing border management and security. The project has two

components: 1. Support to Ghana Immigration Service; 2. Demand Driven Facility (DDF) for CSOs, universities and media (support to innovative projects).

Please note that this position is subject to approval and availability of project funds. Job Description:

The Project Officer is responsible for the implementation and coordination of project activities. S/he supports planning of project activities and coordinates implementation in collaboration with project stakeholders, beneficiaries, experts and partners.

The Project Officer administers project inputs according to theapprovedproject documentation,work plans and budgets, and in line with ICMPD´s rules and business processes as wellas partner and donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assigned area of work.

The Project Officer plans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of their outputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The Project Officer contributes to overall planningoftheprojectandparticipatesinprojectcommunicationsandmonitoringactivitiespreparing content and inputs. The Project Officer assesses project results and formulates inputs to the development of new initiatives.

The Project Officer works under the supervision of the Project Manager and in close collaboration with other project team members, particularly the project assistant(s), and project experts. S/he cultivates contacts with the project stakeholders and partners at the working level.

Tasks And Responsibilities

• Planning and implementation of activities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuring the timely accomplishment of work outputs.

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement.

Analyse and synthetize information for implementation of project activities and coordinate tasks with partners in the assigned area of work.

Monitor execution, quality of activities and reporting under the Demand Driven Facility (DDF) component.

Liaise with stakeholders under the Demand Driven Facility (DDF) component. In coordinaton with Project Manager contribute to the development of the DDF M&E Framework. Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes. Prepare inputs to Terms of References and specifications.

Organise consultant selection processes and interview panels.

Participate in tender evaluations as a member of the evaluation panel.

Coordinate work of experts, consultants and contractors ensuring that content and outputs are produced timely, according to project work plan and ICMPD´s quality standards. Organise project events, meetings, workshops and other activities in line with project’s work plan in the assigned area of work. Draft agenda, identify participants and resource persons. Prepare inputs to speeches and presentations.

Contribute to development of the project’s communications and visibility plan. Prepare and coordinate preparation of inputs to its implementation.

Draft project correspondence.

Update project contacts database.

Project Administration And Compliance

Maintain up-to-date project information including in ICMPD project management tool. Keep project assistant(s) informed about the project implementation progress. 2.

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budget allocations are not exceeded. Take corrective action as required.

Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant management procedures.

2 Initiate and follow-up on service contracts or grants scheme related to the DDF component, according to ICMPD`s rules.

Initiate and follow-up on procurement processes according to ICMPD`s procurement rules. Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’s performance management system.

Maintain project documentation electronically and on physical file.

• Project content, reporting and contribution to project development:

Review, comment upon and revise work outputs of consultants and contractors. Prepare inputs to project reports, presentations, briefs.

Contribute To Production Of Project Content By

• Compiling data, information and undertaking desk studies.
• Drafting documents and inputs to documents according to ICMPD´s quality standards. o Disseminating findings.

Contribute to review and assessment of project results by identifying and recording best practices/lessons learned.

Coordinate the collection of DDF partners reports (narrative, financial, M&E reports). Analyse DDF partners reports and advise Project Manager on quality and relevance of reporting. Contribute to development and formulation of inputs to new project concepts, proposals, work plans and budgets as requested.

Key Results

Project activities in the assigned areaof work organised and implemented according to work plan. Project inputs administered according to ICMPD´s rules and processes and donor requirements. Processes with external stakeholders, partners, consultants and contractors managed promptly. Deliverables of project consultants and contractors monitored and controlled. Financial expenditures on activities level controlled and maintained within the budgetary limits. Qualitative and timely contributions for formulation of project content provided. Qualitativecontributionsmade towardsassessmentofproject resultsand identificationoflessons learned.

Incumbent Profile

• A minimum of 3 years of experience in project implementation (NGO or international organisation).
• Substantive knowledge of migration issues.
• Work experience in the field of the migration is an asset.
• Knowledge of the development sector in Ghana.
• Knowledge of the civil society sector in Ghana.
• Experience in the management of procurement (services and equipments) is an asset. Experience in the management of grants is an asset.
• Strong organisational skills with attention to detail and accuracy.
• Experience in managing conflicting priorities and working with tight deadlines. Strong team work and interpersonal skills.

3 Adaptability and flexibility.

• Strong ICT skills in MS applications.
• Solid analytical, drafting and organisational skills.
• Good communications and problem-solving skills.
• Experience in stakeholder relations management.
• Supervisory experience in management of experts as required by the position. Professional training in project cycle management in an asset.
• Willingness to travel (including field missions).

Corporate Qualifications

• Experience in international context.
• Proficiency in (verbal/written) English, proficiency French is an asset. Proficinecy in at least two Ghanaian local languages is an asset.
• Master´s degree related to the area of work.

Compensation

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. Additional benefits include Health and Accident Insurance and six weeks’ annual leave. Application Procedure: