Human Resource and Administrative Assistant - Response One Ghana

We are searching for an energetic and self-motivated professional to take up the role of Human Resource and Administrative Assistant. The post-holder shall support the business through the Finance and Administrative Officer to manage and supervise human resource, finance and administrative functions.

Key responsibilities also include

• Assist in the development of procedures and practices that contribute to improve HR Management.
• Plan and conduct sessions to educate staff on the HR policy to enhance compliance and application.
• Interpret HR policies, regulations, advice management and staff on their applications, taking into account their particular needs.
• Ensure that laid down processes are observed in the recruitment of staff and service providers.
• Ensure that inductions are organized on time for new staff.
• Coordinate staff capacity needs assessment and development plans.
• Facilitate the participation of staff in training and capacity building programmes.
• Coordinate the completion of mid-year and annual appraisal within agreed timelines.
• Liaise with relevant service providers to train and build the capacity of staff.
• Address complains and concerns of staff in consultation with the Country Program Director.
• Ensure strict adherence of staff to the Employee handbook or manual and all other organizational policies.
• Draft promotion and disciplinary letters in consultation with the Country Director.
• Open and manage files and records of staff.

• Ensure that office equipment and facilities are in good working condition.
• Ensure staff comply with lay down policies and procedures.
• Enforce compliance of security and safety measures.
• Organize logistics, materials and accommodation for staff, partners and stakeholders.
• Serve as first point of contact for visitors.
• Conduct regular/monthly analysis and utilization of fuel and supplies.
• Ensure that logbook/log sheet are properly kept by staff.
• Facilitate payment of service providers and participants during workshops, trainings and events.
• Scan receipts of financial transactions.
• Facilitate the payment of utility bills and service providers.
• Train staff on VVF financial management guidelines and procedures.
• Enforce financial management policies and guidelines.
• Assume the role of the Finance and Administrative Officer in his/her absence.
• Any other duty as may be assigned.

Qualification

• Bachelors Degree in Business Administration, Human Resource Management or Sociology.
• At least 1 year’s experience working in similar position.

Requirements

• Ability to write and communicate fluently in English Language is required.
• Ability to use computer applications including Word, Excel and Power Point.
• Ability to work in multi-ethnic and culturally diverse stakeholders.
• Strong commitment to improving the well-being of staff and vulnerable communities.

Benefits

• To be determined.