Driver - Youth Empowerment Synergy

Youth Empowerment Synergy (YES-Ghana) is an ECOSOC-accredited NGO at the forefront of youth development policy, practice and research in Ghana. For more than 15 years, we have provided tailored skills training for youth, leading to improvements in their leadership, financial literacy, entrepreneurship and life planning skills.

Through our service delivery, we have provided education, skills training, and technical support to thousands of youth and helped them transition to self and wage employment. Our research has contributed to filling the gap in youth data and the evidence base for public policy. And, we continue to use our national appeal and grassroots constituency, through our Voices of Youth Coalition, to advocate and campaign for youth-inclusive policies at all levels. We are entering an exciting phase of growth at YES-Ghana and are looking for new people to help take us forwards.

Job Title: Driver

No. of Positions 1

Sector: Administration/General Office

Employment Category: Fixed Term

Employment Type: Full-Time

Contract Duration: One year; renewable

Open to Expatriates: No

Reports to: Finance & Administration Manager

Start Date: Immediately or as soon as possible

Location: Accra, Ghana

Purpose of the role:

As a Driver, you will assist YES-Ghana to carry out project activities by providing safe transportation and general logistics support to teams, including vehicle security and maintenance, administrative support, organisational development, relationship building and representation, and other duties.

Responsibilities:

Driving

• Drive vehicle for official travel and business, or as requested by supervisor
• Maintain high standard of service to both internal staff and external guests
• Ensure punctuality and safe transportation
• Observe the road and traffic laws and regulations of the Republic of Ghana
• Ensure strict adherence to safe driving practices including driving codes and standards
• Ensure that no alcohol is consumed or present whilst on duty

Vehicle security & maintenance

• Ensure vehicle is kept clean, tidy and in good working condition at all times
• Ensure vehicle is kept secure at all times
• Ensure vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc
• Ensure vehicle repairs are carried out properly based official manufacturer’s specifications
• Perform minor repairs and arrange for other repairs; prepare vehicle spare parts inventory
• Prepare and submit vehicle monitoring report, including keeping log books and other records of vehicle operations, trips, fuel consumption, oil changes, expenses, and mileage at the end of each month
• Assist the Finance & Administration Manager to ensure vehicle insurance and registration are renewed on schedule
• Prepare budget plan for vehicle use and maintenance
• Assist in the purchase of new vehicles as required

Administrative support

Provide administrative assistance to project teams, including, but not limited to:

• Photocopying, filing, handling mail, delivering goods and correspondences, carrying parcels, packages, and delivery and collection of official documents as required
• Assisting in organising and maintaining the library system; arranging meetings, training and workshop activities
• Maintaining office storage space (ensuring it is clean, secure, dry and orderly)

Organisational development

Participate in team building activities of YES-Ghana and contribute to the development and promotion of the organisation’s values and learning approach as required

Relationship building & representation

• Participate in external workshops, working groups, training and other meetings relevant to YES-Ghana’s safe driving standards
• Establish appropriate information-sharing relationships with staff in similar positions within partner organisations and transportation service providers
• Manage YES-Ghana’s relationship with other drivers and car rental companies, ensuring driving standards, passenger safety requirements and driver courtesy and punctuality are achieved

Other duties

Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu (TOIL) may be taken

Person specification:

• Minimum Senior High School certificate required
• Valid driving license Class B or above required
• Holder of qualification in vehicle maintenance and repairs desirable
• Understanding of transportation law and road traffic regulations required

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YES-Ghana is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation.

YES-Ghana has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the organisation, including sexual exploitation and abuse, sexual harassment, abuse of authority and processes, and discrimination. YES-Ghana also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards
and principles.