FOCOS Orthopaedic Hospital Administrative/Secretarial Jobs in Accra
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Full Job Description - Read Carefully
FOCOS mission is to provide comprehensive, affordable orthopaedic care to those who would not otherwise have access to such treatment. In particular, FOCOS seeks to enhance access to optimal surgical and non-surgical care for patients with disabling musculoskeletal disorders including complex spine deformities and pediatric orthopaedic problems in underserved regions. It began as a dream of the founder to see the best care reach the underserved in his native country, Ghana and the sub-Saharan region.
Job Description
Summary Responsibilities
- Responds to all incoming and outgoing correspondence of the Administrative Manager.
- Responsible for Office recordkeeping systems and forms control.
- Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Responsible for all typing work of multiple Managers/Supervisors.
- Coordinates calendar appointments of the Medical Director.
- Provides administrative supports to management by arranging meetings, conferences and writing letters, circulars, memos and minutes.
- Arranges departmental and hospital-wide meetings, compile agendas and circulate papers and minute of meeting to ensure that accurate records of discussions are produced.
- Arranges logistics for all meetings.
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- Sends reminders and minutes of meetings to attendees prior to subsequent meetings.
- Assists in administering contracts to ensure that service level agreements are met.
- Liaises with FOCOS USA and other affiliated Offices on volunteer issues.
- Liaises and maintains cooperative relationships with the Ministries, Agencies and Departments, and other stakeholders on issues relating to volunteers.
- Compiles reports/presentations when required.
- Writes and edits speeches, newsletters and other forms of internal correspondence.
- Participate in the preparation and submission of the departmental quarterly reports.
Required Skills or Experience
- HND Business Administration.
- A minimum of two (2) years working experience in similar position.
Technical
- Fast in typing.
- Understand and interpret hospital administrative practices and policies.
- Knowledge of Microsoft Office Suite.
- Ability to operate basic office equipment.
- Ability to answer phone calls in a pleasant and helpful manner.
- Ability to read, understand and follow oral and written instructions.
- Excellent writing and verbal communication skills.
- Proficient in English
Personality
- Ability to work under pressure and perform multi-task.
- Trustworthiness.
- High level integrity.
- Demonstrated ability to work on own initiative.
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