Finance and Administration Officer - Spark MicroGrants

Spark MicroGrants believes in a world where everyone lives with dignity and determines their own positive future. Spark has worked in 1350+ villages in 7 countries and has pioneered a community-driven development model in sub-Saharan Africa. Spark works with NGO and Government partners to scale the model's adoption and impact on rural communities - on their own terms. Our model combines facilitated community meetings with a small, discretionary grant to catalyse local action and institution building. Read more about our Approach, Impact and Values on our website. 

OUR WORK

The foundation of our approach is the Facilitated Collective Action Process (FCAP), where rural communities are led through regular facilitated meetings to organise, conceptualise and implement local development projects, which are supported by a microgrant to fund them. The FCAP has been designed to improve local livelihoods, enhance social cohesion, and improve citizen engagement. 

Our operating model is based on an international team of functional advisers (e.g. finance team, training team, design team, MEL team) who support country teams. Country teams co-design the FCAP with local partners and government, train partners, and support quality monitoring and oversight. The size and scope of country teams depend on the needs of our partners. 

Job Summary

This role is responsible for overseeing daily accounting operations and managing financial transactions. Working closely with the Country Director, the Finance and Administration Officer ensures transparent and fair procurement of goods and services in compliance with Spark’s procurement and financial regulations. The role oversees office administration, planning, coordination and the delivery of other critical tasks in support of the Spark leadership in Ghana.  We are looking for exceptional candidates with a proven track record at managing finances and administration.

Finance

• Manage banking and accounting, including daily bookkeeping, cash reconciliation and correspondence responsibilities for the bank in Ghana
• Manage the monthly close and account reconciliations
• Participate in internal and external audits
• Support the annual planning and budgeting process
• Prepare cashflow forecasts, ensuring sufficient and timely availability of funds for day to day activities as well as cash for strategic program activities
• Receive and review periodic financial progress reports from Partners and take relevant action on performance
• Provide training to Partner staff and capacity development to plan, implement, monitor and report on funds received

Administration and Logistics

• Oversee the daily administrative procedures of Spark in Ghana
• Assist with the onboarding process for new employees, including setting up workspaces and providing necessary resources.
• Coordinate the logistics of all program-related activities, including the transportation and accommodation of staff and stakeholders.
• Manage the inventory of office supplies and program materials, ensuring adequate stock levels.
• Supervise the distribution and maintenance of office equipment (computers, printers, phones), ensuring they are operational and available when needed.
• Oversee the maintenance of office facilities, ensuring compliance with health and safety regulations.
• Manage the  procurement process, from identifying needs to purchasing supplies and services.
• Ensure that procurement activities are conducted transparently and in line with Spark’s procurement policies and financial regulations.
• Negotiate contracts with vendors to ensure cost-effective purchasing and timely delivery of goods and services.
• Maintain relationships with suppliers and service providers, ensuring they meet the office’s requirements and quality standards.
• Prepare and process invoices, ensuring that payments are made on time and in accordance with contract terms.

Required Skills or Experience

Education

• A bachelor’s degree in Accounting, Finance, Business Administration, Supply or a relevant field

Experience

• Minimum of 4 years of relevant work experience 
• High proficiency in MS Office software applications and technology for efficiency and information sharing.
• Good understanding of competitive procurement practices.
• Demonstrated ethics and integrity.
• Strong collaboration and interpersonal skills.
• Excellent organizational skills with an emphasis on planning and attention to detail.
• Experience in and understanding of essential accounting principles, accounting systems and Ghana tax requirements

Technical Proficiency:

• Strong knowledge of MS Office suite and Google Workspace (Google Docs, Sheets, Slides, and Forms).
• Familiarity with collaboration tools (e.g., Slack, Trello, Asana) used for administrative functions.

Communication Skills

• Excellent oral and written communication skills.
• Ability to communicate effectively in English, both written and spoken.
• Ability to communicate clearly and concisely, tailoring messages to the audience.

Flexibility

• Ability to adapt to change and work in a dynamic environment.

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