District Coordinator - Pemcoa Foundation

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Pemcoa Foundation is a registered Ghanaian non-governmental organisation committed to building inclusive, resilient, and sustainable communities where every person has the opportunity to thrive. The Foundation works with children, women, youth, persons with disabilities, marginalized groups, and vulnerable households to promote equal opportunities, improve livelihoods, and strengthen community resilience.

Pemcoa Foundation’s work focuses on sustainable agriculture, food security, environmental resilience, climate action, clean energy, crisis response, health, education, child protection, women’s economic empowerment, gender equality, and social inclusion.

Through partnerships with communities, civil society organisations, government institutions, traditional authorities, private sector actors, and development partners, Pemcoa Foundation designs and implements practical, community-driven programmes that address poverty, inequality, exclusion, and environmental vulnerability.

Position Summary

Pemcoa Foundation is seeking to recruit experienced, field-oriented, and highly organised District Coordinators to support district-level planning, community entry, stakeholder engagement, field coordination, implementation tracking, and evidence management in selected districts of the Upper West Region.

The District Coordinator will serve as the main district-level focal person responsible for ensuring that field activities are properly planned, coordinated, implemented, documented, and reported. The role requires strong knowledge of the assigned district, practical community mobilisation experience, good understanding of local governance and community structures, and the ability to work effectively with district stakeholders, traditional authorities, farmer groups, women’s groups, youth groups, persons with disabilities, and other community actors.

This is a district-based position. The successful applicant must be available to work within the assigned district and travel regularly to communities as required.

Role Purpose

The District Coordinator will provide day-to-day district-level coordination for field implementation. The role will ensure that district workplans are translated into practical field schedules, activities are delivered according to plan, field teams are well coordinated, stakeholders are effectively engaged, and all district-level evidence and documentation are complete, accurate, and ready for review.

Key Responsibilities

1. District-Level Planning and Coordination

• The District Coordinator will prepare and manage district workplans, weekly activity schedules, field routing plans, community engagement plans, and implementation calendars.
• The role holder will ensure that activities are properly sequenced, adequately prepared, and aligned with approved implementation timelines. This will include coordinating venues, participant mobilisation, logistics requirements, community entry processes, field movements, and follow-up actions.

2. Community Entry and Stakeholder Engagement

• The District Coordinator will coordinate engagement with District Assemblies, decentralised departments, traditional authorities, community leaders, farmer groups, women’s groups, youth groups, persons with disabilities, community-based organisations, and other local actors.
• The role holder will support respectful, inclusive, and well-documented community entry processes. They will maintain strong working relationships with district and community stakeholders and ensure that local protocols are observed throughout implementation.

3. Field Implementation Oversight

• The successful candidate will supervise day-to-day field activities within the assigned district and ensure that implementation follows agreed plans, standards, and timelines.
• This will include coordinating field teams, supporting activity delivery, monitoring attendance and participation, resolving minor field-level challenges, and escalating major issues to the Senior Agriculture and Field Operations Lead.

4. Activity Tracking and Progress Monitoring

• The District Coordinator will track implementation progress at district level, including activities completed, communities reached, participants engaged, pending tasks, field challenges, risks, and corrective actions.
• The role holder will maintain district-level activity trackers, field movement logs, issue logs, follow-up registers, and progress updates. These records must be accurate, timely, and available for management review.

5. Evidence Collection and Documentation

• The role holder will ensure that all district-level documentation is complete, accurate, properly labelled, and ready for review. This includes attendance lists, meeting minutes, photographs, field reports, community sign-off sheets, stakeholder engagement records, training records, feedback forms, and other supporting documents.
• The District Coordinator will work closely with the MEL and Knowledge Management Officer, Data Management, GIS and Analytics Officer, GESI, Safeguarding and GRM Officer, and field teams to ensure that evidence meets required quality standards and supports reporting, validation, learning, and audit processes.

6. Support to Reviews, Validation, and Learning

• The District Coordinator will support district review meetings, community feedback sessions, validation activities, field reflection meetings, and corrective action planning.
• The role holder will help identify implementation gaps, field risks, community concerns, participation barriers, and lessons from the district. They will support practical improvements to strengthen field delivery and community engagement.

7. Inclusion, Safeguarding, and Accountability

• The role holder will support inclusive and respectful field implementation by ensuring that women, youth, persons with disabilities, vulnerable households, and marginalized groups are meaningfully engaged in activities.
• The District Coordinator will support the dissemination of safeguarding and accountability messages, promote appropriate conduct among field teams, and refer complaints or sensitive issues through approved channels.

8. Reporting and Communication

• The District Coordinator will prepare regular district updates, activity reports, field notes, issue logs, and documentation summaries for submission to the Senior Agriculture and Field Operations Lead.
• The role holder will maintain clear communication with district stakeholders, community actors, field teams, and management to support smooth coordination and timely decision-making.

Required Skills or Experience

Qualifications and Experience

Applicants must have:

• A degree or diploma in Agriculture, Rural Development, Community Development, Development Studies, Public Health, Social Sciences, Planning, Natural Resource Management, or a related field.
• At least five years of relevant experience in field coordination, community mobilisation, district-level implementation, agriculture, livelihoods, rural development, public health, social development, or related development programming.
• Demonstrated experience coordinating community-level activities and working with district authorities, traditional leaders, and community structures.
• Strong knowledge of the preferred district, including local institutions, community structures, settlement patterns, and local development issues.
• Experience preparing workplans, field schedules, activity reports, attendance records, meeting minutes, and basic monitoring documentation.
• Ability to supervise field teams, volunteers, community focal persons, or enumerators.
• Strong facilitation, mobilisation, coordination, reporting, and problem-solving skills.
• Good understanding of gender equality, social inclusion, safeguarding, and community accountability.
• Good written and spoken English.
• Strong ability to speak the relevant local language or languages of the preferred district.
• Ability and willingness to travel frequently to communities within the assigned district.

Competencies

The ideal candidate should demonstrate:

• Strong field coordination and community mobilisation skills.
• Practical understanding of district-level development structures.
• Ability to manage field schedules and ensure activities run according to plan.
• Strong organisational and documentation skills.
• Ability to work independently with limited supervision.
• Good interpersonal skills and respect for community protocols.
• Ability to identify field risks and escalate issues early.
• Strong integrity, professionalism, accountability, and attention to detail.
• Commitment to inclusion, safeguarding, respectful engagement, and do-no-harm principles.

District and Language

• Applicants must clearly indicate the district they are applying for. They should be based in, or have strong working familiarity with, the preferred district.
• Applicants must also be able to speak the relevant local language or languages spoken in the preferred district. Knowledge of Dagaare, Waali, Sissali, Birifor, Lobi, or related local languages will be an added advantage, depending on the district applied for.

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