Budget and Programming Officer - World Food Programme

JOB PURPOSE:

Support budget and resource analysis and programming activities, collaborate with unit managers, and follow their advice to apply best practices for the effective, efficient, and compliant use of funds.

Under the direct supervision of the Deputy Country Director, the Budget & Programming Officer advises and provides strategic information on resources to enable sound decision-making at the management level. The incumbent support and enable operations by safeguarding resources and efficient management of WFP resources, risk informed end-to-end planning, budgeting and reporting that enables WFP to deliver its key priorities, strategic objectives and achieve its zero hunger goals.

He will provide effective support for the programming and management of CORRIDOR resources.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

Budget Planning and Management

• Contribute to the development and implementation of policies and procedures for budget and programming activities through close monitoring, with the aim of achieving compliance with WFP and functional strategies.
• Contribute towards the compilation, preparation and revision of various budget plans in compliance with budget and programming procedures.
• Monitor WFP’s corporate systems ensuring that all budget-supporting documents are accurate, well developed and in line with recommendations to enable accurate recording into internal systems and follow up on budget approval actions.
• Participate in CSPs closure activities and work with spending units to highlight and close open commitments in a timely manner whilst bringing any potential issues to the supervisor’s attention.

Pipeline Management

• Collate commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level, to ensure timely shortfall coverage and efficient utilization of contributions.
• Prepare monthly pipeline reports and support the Country Office team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) including corporate stock replenishments to maximize operational effectiveness.
• Participate in and support preparations for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures.

Funds, Performance Management, and Reporting

• Check accuracy and monitor timely programming and utilization of funds based on operational priorities, funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in collaboration with spending units.
• Perform and document fund sub allotments as per available procedures and guidelines, to avail of funds to spend units for timely commitment.
• Participate and support preparations for the Country Office resource Management Committee (RMC) as per agreed timelines. The RMC reviews and prioritizes resources against the Country Portfolio Budget (CPB).

Other

• Where needed, support the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
• Support the capacity enhancement of junior staff in budgeting, funds management, operational planning and performance reporting, through the regular day-to-day interactions, delivering training using available materials, manuals and guidelines.
• Take active participation in training and learning opportunities, interactions with and accepting guidance from peers and senior colleagues.
• Collect inputs and draft accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
• Contribute towards the development and improvement of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
• Participate in internal meetings/committees/working groups as required, to obtain and provide information from a budget and resource programming perspective.
• Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks. Perform other relevant duties as required.

DESIRED EXPERIENCES, KNOWLEDGE AND SKILLS:

• Experience performing basic analytics and presenting the information to meet various audience needs.
• Some experience in preparing, managing and reporting on operational budgets and performance and willingness to strengthen skills.
• Experience working with large datasets, extracting information from them in an easy to interpret manner.
• Adequate analytical skills and resourcefulness, initiative and have learned tact in devising solutions to current and potential operational issues.
• Good understanding of information and financial systems and how those support the implementation of operations.
• Good understanding of operational planning and business processes, rules and procedures and apply them consistently in the implementation and support of programme interventions.
• Ability to meet tight deadlines.
• Ability to work patiently and tactfully in a team, with people of different backgrounds and expertise, to deliver as one toward common operational goals.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

• Advanced university degree in Business Administration, Statistics, Finance, Economics or other relevant field.
• Additional professional training in project management, statistical analysis and/or operational planning and management is desirable.

Experience:

• At least one (1) year of postgraduate professional experience related to the role

Language:

• National Professional: Fluency (level C) in French and Intermediate knowledge (level B) in English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

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