Reputable Company Administrative/Secretarial Jobs in Accra
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We are an agro-processing and export company engaged in the sourcing, processing, and export of agricultural commodities and value-added products for international markets. Our operations involve close coordination with suppliers, production teams, logistics partners, and global buyers to ensure quality, efficiency, and compliance.
Position Summary
The Personal Assistant to the CEO provides high-level administrative, operational, and coordination support to ensure the CEO’s daily activities run efficiently. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities.
The Personal Assistant will act as a key link between the CEO, the Project Coordinator, internal teams, suppliers, and external partners.
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Key Responsibilities
Executive & Administrative Support
- Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
- Draft, review, and manage emails, correspondence, reports, and presentations.
- Track action items from meetings and follow up with relevant teams to ensure completion.
- Maintain organized records, contracts, and company documents.
Operational & Project Coordination Support
- Support the CEO in overseeing ongoing projects related to sourcing, production, logistics, and exports.
- Coordinate closely with the Project Coordinator to monitor project timelines, deliverables, and challenges.
- Assist in preparing project updates, operational reports, and dashboards for management review.
Commodity & Supplier Coordination
- Assist with communication between the CEO and commodity suppliers, processors, and service providers.
- Follow up on sourcing inquiries, quotations, contracts, and delivery schedules.
- Help track supplier documentation and compliance requirements.
Production & Workforce Support
- Assist with the coordination of production schedules and workforce needs in collaboration with the Project Coordinator.
- Support recruitment and onboarding of temporary or seasonal workers as needed.
- Help maintain attendance records, task assignments, and operational notes.
Logistics & Export Assistance
- Support export coordination by tracking shipments, deadlines, and documentation.
- Liaise with freight forwarders, transporters, and clearing agents on behalf of the CEO when required.
- Assist in organizing export paperwork and ensuring timely submission.
Marketing & Online Presence Support
- Assist in managing the company’s online presence, including social media and website updates.
- Help coordinate marketing activities, content scheduling, and outreach campaigns.
- Support communication with designers, marketers, or external agencies when applicable.
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Required Skills or Experience
- Diploma or Bachelor’s degree in Business Administration, Management, Communications, or related field (preferred).
- Previous experience as a Personal Assistant, Executive Assistant, or administrative support role is an advantage.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to work independently and anticipate needs.
- Proficiency in Microsoft Office, Google Workspace, and basic digital tools.
- Familiarity with agro-business, logistics, or export operations is a plus
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