Director: Finance & Operations - Total Family Health Organisation

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Total Family Health Organisation (TFHO) is an indigenous Ghanaian social marketing organization duly registered in accordance with the laws of Ghana on February 1, 2017. We work to improve the health of people living in Ghana primarily through implementation of innovative evidence-based interventions that increases access to and utilization of health products and services in a measurable and impactful way.

Our key intervention areas include Family Planning and Reproductive Health, Maternal, New-born, and Child Health (RMNCH), communicable and noncommunicable diseases, Water Sanitation and Hygiene (WASH), nutrition, and malaria. We utilize our deep insight and skills in Social and Behaviour Change Communication (SBCC) and social marketing to promote positive social and behavior change among individuals and communities.

Our Mission

Our mission is to be a truly Ghanaian Organisation that works to improve the health of people primarily through the social marketing of health products and serve as well as health communications in a measurable and impactful way.

ROLE:	DIRECTOR OF FINANCE AND OPERATIONS
BAND:	DIRECTOR
DEPARTMENT:	FINANCE AND OPERATIONS
LEVEL:	L14
SALARY:	GHC402,756.62 – GHC501,561.18
STATUS:	FIXED TERM
REPORTS TO:	EXECUTIVE DIRECTOR
ESCALATING AUTHORITY:	Escalate all decisions, complaints, grievances and issues to the BOARD CHAIRMAN
EXTERNAL & INTERNAL RELATIONSHIPS:	External: Board of Directors Government & Private Sector Leaders Stakeholders (Donors, pharmaceuticals, NGOs, Government regulatory bodies, private sector entities etc) Bankers Tax Authorities Suppliers External Auditors Internal: All employees within the organisation
LOCATION:	ACCRA, GHANA
TRAVEL:	Mostly within the country and occasionally outside Ghana.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JOB SUMMARY

To oversee the execution of effective and efficient financial management systems and operational processes to achieve the growth and profitability of Total Family Health Organisation. 

JOB SPECIFICATION

LEADERSHIP

• Align team members around the company mission, values and shared objectives and provide coaching and mentoring to achieve key performance targets.
• Lead by modelling the company’s values and acting as a culture ambassador to inspire team members to do the same and hold them accountable if they are not. 

FINANCE MANAGEMENT

• Analyze and present financial reports in an accurate and timely manner; communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project and grants accounting.
• Manage organisational cash flow and forecasting.
• Maintain systems for program budget monitoring and tracking that include financial and contractual data. 
• Provide analyses to the Executive Director, Board and donors as required. Perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, and identifying gaps to ensure efficient and sound project management.
• Oversee the preparation of any proposal budgets.
• Monitor adjustments to the annual budget whenever required.
• Oversee the monthly budget monitoring reports for the project flagging exceptions for management action.
• Update and implement all necessary business policies and accounting practices.
• Effectively communicate and present critical financial matters to the Board of Directors.
• Lead TFHO annual budget development process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes and keep SMT abreast of the organisation’s financial status.

OPERATIONS MANAGEMENT

• Ensure strong internal control systems are in place.
• Supervise finance, procurement, and warehouse staff. 
• Ensure appropriate segregation of duty in all procurement and payment activities from initiation to final payment and documentation.
• Oversee the purchase of goods and services in accordance with TFHO policies.
• Oversee warehouse functions and ensure that the warehouse follows Goods Distribution Practices.
• Implementing and maintaining warehouse management systems to optimize space and improve efficiency.
• Review and approve purchase orders ensuring correct procurement processes & procedures have been followed in line with TFHO regulations.
• Supervise grant and contract administration functions.

OTHER RESPONSIBILITIES

• Any other related official responsibilities may be assigned to you by the Executive Director or the Board.

Required Skills or Experience

QUALIFICATION & EXPERIENCE

Potential candidates are required to have the following experience and Professional qualifications:

• Fully Certified Professional with either ACCA or ICA.
• Bachelor’s/Master’s degree in Business Administration, Finance, Accounting or other relevant discipline.
• Minimum of ten (10) years of experience in a Senior Management role in Finance or Accounting.

KNOWLEDGE, SKILLS & BEHAVIOUR

KNOWLEDGE:

• Strong knowledge of any donor funding financial reporting and compliance.
• Knowledge of TFHO and its values is essential.
• Knowledge of the Companies Act 2019 will be an added advantage.

SKILLS:

• Financial Acumen – Strong knowledge of corporate finance, accounting principles, and financial analysis.
• Leadership and Management – Exceptional leadership skills to manage teams across finance, procurement and warehouse operations.
• Communication – Ability to effectively communicate with other staff members and act as a representative of TFHO to the public. Possess strong negotiation and conflict management skills.
• Policy Design & Execution – Ability to design and implement financial systems, strategies, and policies.
• Organization & Time Management – Ability to prioritize tasks and delegate them when appropriate.
• Attention to Detail — role requires being careful about detail and completing tasks thoroughly.
• Analytical and Problem Solving – the role requires analysing numbers and taking strategic actions that reduce risks and costs and drive employee value
• Microsoft 365 Suite (Word, Excel, Outlook, Planner, PowerPoint, Teams, OneDrive & SharePoint) 
• Strategic Thinking - Ability to align financial and operational strategies with the organisation’s long-term goals.
• Compliance and Risk Management - Ensuring adherence to financial regulations and managing operational risks.
• Excellent Interpersonal Relationships – the role requires building and maintaining healthy relationships across all levels of the organisation. 
• Information Gathering & Monitoring – role requires data collection to make informed decisions. 
• Adaptability – the ability to anticipate and respond swiftly to changing dynamics within the local and international setting 

BEHAVIOUR

Candidates should demonstrate an understanding of our organisation and its values.

1. Shared Vision.
2. Consumer and Customer Focused – both internal and external.
3. Originality.
4. Local but International in Character. 
5. Results and a strong focus on measurement.   
6. Speed and efficiency, with a predisposition to action and an aversion to bureaucracy.    

• • Must be a person of high integrity. 
  • Must exhibit a high sense of professionalism and confidentiality.
  • Must be a proactive and results-oriented person.
  • Must be self-driven and be able to work under little or no supervision at all.

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