Hapag-Lloyd Administrative/Secretarial Jobs in Tema
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Reports to Country Manager
Position Overview:
Directing, planning and coordinating BA activities from the Country in order to ensure the integrity of Country processes, internal controls, bookkeeping and cost savings strategies. Consciously establishes a culture that encourages customer focus, individual development, efficiency, collaboration, and creates an environment for process improvements. Upholds and ensures that all Hapag-Lloyd policies and procedures are followed and maintained.
Key Responsibilities:
- Manage Accounts Receivables, Payables, General Ledger/Treasury & Controlling,
- Budgeting (Budget adjustment and quarterly Forecasts) of Overhead Costs
- Produce monthly trend analysis and maintenance of costs standards.
- Manage the Business Administration and Controlling function of Ghana.
- Participate in Performance Management of the various business units.
- Manage Finance Closure Administration (Month/Quarter/Year End) within the company guidelines.
- Manage and oversee external and internal audits and ensure unqualified reports received.
- Manage the Balance Sheet and Income Statement Accounts and reconciliation thereof.
- Manage Accounts Receivables and Payables within the company guidelines.
- Review and develop business processes in line with Hapag Lloyd guidelines, maintaining process excellence and digitization/automation.
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- Responsible for cost saving initiatives and procurement (Operational and Overhead costs) and provide feedback and proposals to the procurement committee.
- Responsible for the Risk management of the Ghana office.
- Responsible for credit policy to minimize the risk of bad debt loss.
- Manage the Cash Flow of the Country within the company guidelines.
- Supervision of Country level Business Systems group.
- Maintain a feedback channel to Area MAW BU heads, ensuring alignment with strategic objectives and goals of the Ghana office.
- Management of Country Statutory Records and Reporting
- Management of Country Admin function
- Ensure total Compliance to Hapag Lloyd global standards and policies as well as local regulatory laws
- Support the Country Manager in relation to BA in the implementation of policies and day to day activities
- Provide reports and analyze key data to drive improvement
- Responsible for setting targets and goals for individual departments within Business Administration and supporting with appropriate training and development.
- Coach and develop BA team members. Have regular performance reviews in line with company’s policy and Area Management requirement
- Resolution of high-level concerns
- Assist managers with problem solving and provide guidelines regarding departmental and personnel related issues
- Create and maintain an open communication channel within Department, Area and Region
- Liaise with Area Africa Office for all Controlling related matters
Qualifications:
- University Degree (Business Administration or equivalent). Chartered certificate in accounting
- Vast experience in a shipping company or an adjacent industry.
- Language requirements: English and French are a must, while Portuguese is a plus
- Proven leadership experience having successfully managed large teams. Outstanding communication skills.
- Knowledge of legal documents, accounting, finance, tax and legal.
- Experience in negotiating and delivering results. Strong analytics and good organizational skills.
- Willingness to travel frequently.
Why Join Us:
- Be a part of a global leader in the logistics industry.
- Opportunity to make a significant impact on our business in a rapidly growing region.
- Work with a diverse and talented team of professionals.
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