Food Pharmacy Administrative/Secretarial Jobs in Accra
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Job purpose
We are looking for a diligent individual who can support the CEO with diary management, meeting preparation, relationship management, event planning and attendance, and travel.
Job Duties
- Support and develop key internal and external stakeholder relationships.
- Liaison between the Backoffice and the Front Office
- Manage and maintain the CEO’s diary and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes.
- Manage CEO’s travel, balancing cost and time efficiency as well as processing expenses.
- Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time.
- Responding to invites and making necessary arrangements.
- Work on delegated projects and research as directed to support the CEO in their meeting preparation.
- Schedule meetings
- Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
- Undertake desktop research as necessary to support the CEO’s preparation for meetings and presentations
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
- Handle confidential information; organize and maintain files.
- In the absence of the CEO, prepare correspondence on their behalf.
- Meet and greet CEO’s guests and ensure they are looked after
- Ensure all management/ staff meetings are coordinated.
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Requirements; Skills & Attributes
- Must have a minimum of a Bachelors Degree
- Minimum 3 years experience of working as a Personal or Executive Assistant.
- Strong English literacy and verbal reasoning
- Admin Experience
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
- Must have a valid drivers License
- Must have a valid passport
- Strong planning and organizational skills, able to adapt and respond to the unexpected
- Confident, proactive, self-motivated and organized approach
- Proven track record in building relationships with multiple stakeholders
- Reliable, responsive, discrete, confidential and diplomatic.
- Calm under pressure of short deadlines and unexpected change of plans.
- Comfortable in a fast-paced environment with multiple tasks and projects at hand.
- Ability to structure own time and create transparent approach to workflow management.
- Problem-solving
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