Program Assistants x10 - BRAC International

PURPOSE

BRAC International (BI) is seeking a Program Assistant (PA) who will be responsible for the overall implementation of direct field-level programme activities for the three programmatic pillars: Social & Economic Empowerment (Livelihood & Education pathways), Enabling Environment for AGYW.

The PA will lead the participant selection process and set-up of the clubs. She will also be in charge of the day-to-day management and supervision of the clubs and will supervise and follow up on all mentor activities. The PA will also be responsible for conducting mentor training, asset purchase and distribution, selecting participants to the AIM education pathways, working with schools, and follow-up of school-related activities.

She will keep all related programme documents, prepare programmatic data, and other required reports. The role will keep close working relations with regional technical persons, BRAC microfinance counterparts, and key community stakeholders.

MAJOR RESPONSIBILITIES

• Provide supervisory support to all AIM-related program activities at the branch level, ensuring activity planning, roll-out, implementation, and tracking, in accordance with the operations manual; ensure achievement of programmatic targets as per AOP.
• Lead the AIM program community-level inception activities, including community and participant selection, club selection and setup, club launching, participant enrolment activities, mentor selection, training and onboarding, community mobilization, linkage services, and value chain mapping.

• Lead the implementation and supervision of activities in assigned clubs as per program design, activity plan, and budget
• Conduct household (HH) and other surveys, as per programme requirement
• Form and manage AIM safe spaces/clubs as per programme target in selected communities
• Ensure achievement of club-level program targets as per implementation guideline and report any operational/management issues to AIM-BM
• Follow-up closely with participants to minimize attrition and prepare monthly attendance reports and bi-monthly drop-out reports
• Ensure manual and digital attendance collection by the mentors
• Provide enterprise development support, and coordinate all market development and facilitation activities in the community
• Conduct participant follow-up through initial/immediate home visits after receiving livelihood assets, home visits, and group visits to ensure the asset safety and growth, increase household income, and confidence building
• Collect the livelihood shared cost portion instalments from the livelihood participants and deposit them accordingly to the branch office.
• Form and follow-up VSLAs to create a savings culture to the participants and to serve few other programme activities by leveraging this platform based on the programme design.
• Select participants for AIM - Education, mobilize, and support the set-up of a peer mentor study circle.
• Support and follow-up activities of ongoing peer-mentor study circle
• Support with distribution or provision of school-related costs (in-kind or cash) and monitoring use of resources, as well as school attendance of AIM education participants
• Conduct local level service providers mapping and support Branch managers to establish a rapport with relevant service providers mapped.
• Support in GBV and SRH referrals and other relevant referrals of AGYW to relevant service providers.
• Support in identifying AIM youth and mobilising for AIM community dialogues and action planning.
• Select, train, and supervise AIM club mentors and ensure continued follow-up coaching and mentoring for their capacity improvement
• Help to ensure all branch level procurement and logistics and supply and keep all programme related documents, files, and registers as per design.
• Support with the school improvement planning and execution, follow-up of teacher development activities, and supervision of school-related activities.
• Manage and strengthen management information system (MIS), program/management data collection, and reporting through manual and digital (BInsight) platforms.
• Ensure internal monitoring within the programme to assess the quality of service delivery, data collection and integrity, and documentation in the clubs.
• Ensure cash flow by submitting cash requisition timely for smooth day-to-day project activities

Safeguarding Responsibilities

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation
• Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same

Required Skills or Experience

SPECIFIC EDUCATIONAL/PROFESSIONAL QUALIFICATION

• Minimum qualification: Bachelor’s degree or Post-secondary Diploma
• Concentration / Major: Social Work, Sociology, Community Development or any relevant field.

EXPERIENCE (Including sector/industry)

• Minimum 1 year of experience in the national/international development sector, including experience working with marginalized communities to implement community development programs, including education, microfinance, livelihood, agricultural and food security, and/or girl’s, women’s empowerment programs and other related programmes/projects

KNOWLEDGE, SKILLS & COMPETENCIES

• Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics
• Strong Microsoft Office skills
• Experience in the use of digital reporting and/or survey platforms (e.g. KoBo, Google forms, SurveyMonkey, CommCare, SurveyCTO, etc) is preferable.
• Strong sense of teamwork and collaboration, and demonstrated ability to build relationships with individuals from diverse backgrounds
• Personal qualities of integrity, credibility, and dedication to the mission of BRAC.
• Community mobilization skills including good communication and facilitation skills.

Duty Station: Central Region, Ghana

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