Outskirts Africa Administrative/Secretarial Jobs in Accra
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We are a leading real estate development company specializing in both commercial residential projects across Ghana. Our latest venture involves the construction of a modern, luxury gated community in the central region.
Company Overview
We are a forward-thinking real estate development firm engaged in high-end residential and commercial projects throughout Ghana. We seek an organized and proactive Administrative Assistant with cashier expertise to support our business team. The successful candidate will handle a broad range of administrative tasks, financial record-keeping, and project coordination, acting as a critical link in managing the day-to-day operations of our leadership team.
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Job Summary
The Administrative Assistant with Cashier experience will provide high-level administrative and financial support to the entire business team. This role requires strong attention to detail, proficiency in financial management, and exceptional communication skills. The candidate will manage executive calendars, oversee budgeting activities, and act as a liaison between the executives and internal/external stakeholders.
Key Responsibilities
Administrative Support:
- Manage office and executive calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries for business trips and events.
- Prepare executive-level reports, presentations, and documents, often involving financial or strategic analysis.
- Serve as the primary point of contact for the executive team, screening calls, emails, and inquiries, and handling communication on behalf of executives.
Financial Management and Accounting Tasks:
- Oversee accounting duties including invoice processing, expense tracking, budget monitoring, and reconciling accounts.
- Undertake Cashier roles
- Collaborate with the finance team to generate expense reports, review financial statements, and provide insights for budgeting decisions.
- Ensure all financial records comply with company policies and Ghanaian financial regulations, facilitating audits as necessary.
Project Coordination and Administrative Support:
- Track project deliverables, deadlines, and milestones, updating executives and coordinating across departments to ensure timelines are met.
- Maintain and organize confidential files, records, and documents, ensuring accessibility and accuracy.
- Prepare internal and external communication materials, such as emails, reports, and memos, to support project and executive needs.
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Client and Stakeholder Management:
- Liaise with clients, vendors, factory team and stakeholders, coordinating meetings, communications, and follow-ups.
Required Skills or Experience
- Bachelor’s degree in Business Administration, Accounting, Finance, or a related field from an accredited institution.
- At least 2-3 years of experience in an executive assistant role with demonstrated accounting responsibilities.
- Proficiency in MS Office Suite, particularly Excel and PowerPoint.
- Excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Preferred Qualifications:
- Certification in accounting or finance
- Background in real estate or construction industries.
- Strong interpersonal skills and the ability to adapt in a fast-paced, dynamic environment.
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