Sandvik Administrative/Secretarial Jobs in Accra
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Sandvik Mining and Rock Solutions, a global leader in mining equipment and solutions, seeks a dedicated Personal Assistant to provide essential administrative support to our executive team. As a detail-oriented professional, you’ll optimize the Vice President’s efficiency, manage travel logistics, organise events and enhance overall office operations.
Responsibilities:
- Schedule Management: Coordinate the Vice President’s and management team schedules.
- Travel Coordination: Arrange local and international travel, adhering to company policies.
- Front Desk Oversight: Manage the Accra office front desk and facilities.
- Event Planning: Organize corporate events and functions.
- Communication Hub: Act as a liaison between the Vice President, internal teams, and external stakeholders.
- Meeting Organization: Prepare agendas and invitations, take minutes, and ensure well-organized meetings.
- Document Management: Prepare, Proofread, and manage documents and presentations.
- Office Supplies and Equipment: Oversee maintenance and coordination.
- Fleet Management: Manage drivers and maintain the company’s light vehicle fleet.
- Confidentiality: Handle sensitive information discreetly.
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Qualifications:
- Bachelor’s degree in Business Administration or relevant field.
- Minimum of five (5) years experience in a similar role.
Skills and Qualities:
- Management Proficiency: Extensive knowledge in administration and management.
- Business Acumen: Strong business sense and focus on environmental, health, and safety (EHS).
- Communication Skills: Excellent verbal and written abilities.
- Technological Proficiency: Proficient in Microsoft Office Suite and relevant software.
- Project Support: Assist with project tracking and reporting.
- Multitasking: Prioritize tasks effectively.
- Professionalism: Maintain discretion and professionalism.
- Problem-Solving: Anticipate needs and adapt to changing priorities.
- Interpersonal Skills: Build relationships with stakeholders at all levels.
- Leadership and Initiative: Take charge and plan ahead.
Desired Personal Qualities:
- Adaptability: Thrive in a dynamic environment and handle unexpected challenges.
- Attention to Detail: Ensure accuracy in all tasks and communications.
- Collaboration: Work effectively with diverse teams and personalities.
- Time Management: Efficiently manage competing priorities.
- Positive Attitude: Foster a supportive and proactive work atmosphere.
- Confidentiality: Uphold the highest level of discretion.
Reporting Relationship:
Sales Area VP/Managing Director
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