Human Resource Manager - HR HuBgh

ROLE PURPOSE

Effectively manage the entire gamut of Human Resources Function.

Accountability

1. Industrial Relations & Union Management

• Visit to factory floor regularly, interact with workers with the view of knowing their problems, be proactive and resolved.
• Provide support for the review of CBAs by carrying out benefits surveys and participating in negotiations.
• Interprets HR policies and labour legislation to factory managers and supervisors
• Ensuring healthy industrial relations across the unit.

2. Personnel Administration

• Manages staff leave, prepares annual leave plan, Monitors and enforce implementation of leave plan
• Staff file management, ensure completion, correctness and regular update using the approved checklist
• Prepares monthly human resources report
• Processes applications for loans, salary advances and other benefits endorsed by supervisor and approved by factory manager.
• Prepares inputs for the monthly payroll
• Vets pay vouchers prepared by the outsourcing agencies

3. Audit Management (internal & external)

• Should have sound experience of managing audits – both internal and external audits
• should have handled at least 3 audits independently in his past experiences
• should be able to provide required data to facilitate completion of audits
• should be able to close audit remarks and gaps as identified as part of audits

4. Time & Attendance, Payroll & salary Administrations

• Monitors & records reporting time of employees
• OT reports and analysis
• Coordination with the third party-outsourcing agency for attendance data and payroll
• Prepares inputs for monthly payroll

5. Performance Appraisal

• Assists units head in the development and setting of KRAs for staff in each unit
• Ensures staff performance are reviewed through appraisals for all staff members
• Provides support to managers and supervisors in the completion of performance assessments forms.
• Shares feedback of appraisal outcome with staff and initiate improvement program for identified areas
• Gives input in the computation and communication of annual merit increases to employees.

6. Recruitment & selection

• Maintains data bank of unsolicited applications from job applicants and keep track of candidates interviewed
• Sources CVs, shortlists applicants, and coordinates interview, selection and placement as required. Reference checks for successful candidates
• Liaises with outsourced contractors for replacement or filling new vacancy as required.
• Prepares schedule and coordinates the orientation of newly engaged employees
• Maintains and monitors staffing levels developed for the factory to ensure strict compliance.

7. Training and Development

• Liaises with managers and supervisors on the regular identification of training needs of employees
• Liaises with the Safety Manager to prepare yearly plans for GMP, fire drill and safety committee meetings
• Organises programs to facilitate staff development
• Organises induction program for all categories of staff

8. Health & safety

• Undertakes regular audits of the factory to ensure that health and safety standards and regulations are adhered to
• Maintains contact with employment agencies, labour unions, training service providers and security agencies
• Maintains records of all accidents and conducts investigations into accidents and submits reports on causes and preventive actions.
• Responsibility for general cleanliness & housekeeping of the factory and surrounding areas

9. Internal & external communications and relations

• Ensure all machinery are well maintained and utilised as per the set norma
• Responsible for manpower planning and budgeting as per the agreed cost and productivity norms
• Ensuring inter-department workflow is smooth and well coordinated

10. Statutory compliance

• Ensuring 100% adherence of the statutory compliances
• Handling the government and local authorities
• Keeping track of application of various license & renewals for all the units
• Maintain good PR with all agencies

Salary Range – GHC6,000.00 to GHC7,500 (Gross)

Qualification

• University degree in Human Resource Management or other related fields.
• At least 5 years of relevant experience
• 3 years of managerial experience in the manufacturing industry.

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